Tax Software Hosting Cloud Solution for Lacerte & ProSeries Intuit Accountants



This could include sending recurring invoices to your customers, sending payment reminders, etc. Since the important people of the company are unable to access the financial information and client details, the teams are unable to collaborate. Requires installation on your desktop and can only be accessed on computers via a server on your business premises. They’ll happen automatically, so you’ll always be working with the most current version. You can also accept payment directly through this online invoice by credit card, debit card, and ACH bank transfers.

Changes made by one user are instantly reflected for others, fostering efficient teamwork. Ace Cloud’s customized pricing plans are meticulously crafted to align with your strategic goals. They have partnered with state-of-the-art data centers, backed by SSAE-16 Type-II (SOC-2) certification, and PCI DSS compliance, deliver an astonishing 99.99% uptime.

If you don’t need the advanced features offered by the Desktop plan, the Online version will save you money. QuickBooks Desktop is a good choice if you need specialized features such as inventory tracking or forecasting, and you don’t mind paying more for them. For this demonstration, we’ll be using multi-user mode so you can get a sense for how we can setup a company data file and machines that will access the data file across your network.

Lack of software updates in traditional accounting software for security and regular generating of data backups in external hard drives or USB devices subject your accounting data to viruses and ransomware. You can further automate your accounting process by integrating your bank accounts with the online accounting software that fetches your banking transactions automatically. You can even generate business reports within no time and send them to your customers anytime, anywhere. Furthermore, with your bank accounts integrated with your cloud-based accounting software, there is no need for you to manually enter the data. This is because the online accounting software automatically fetches all your banking transactions. QuickBooks is a well-established accounting software that is widely used by businesses from a variety of industries.

  • Further, cloud-based accounting also gives you control over giving access to users.
  • For example, you can give access to limited reports to few users just in case you do not want them to have access to your complete accounting information.
  • It comes with various options, but for most new businesses, experts recommend QuickBooks over the cloud instead of QuickBooks Online.
  • QuickBooks online has tried to replicate most of the features of QuickBooks Desktop, if compared between QuickBooks Cloud vs QuickBooks Desktop, but still has a lot of limitations when compared to it.
  • Given that 94% of accountants already use cloud accounting in their operations, it is essential to understand what a cloud-based QuickBooks desktop is and how it works on the cloud.

Better, you can give your tax preparer direct access to your account with QuickBooks Online, allowing them to evaluate your numbers and print whatever information they need to prepare your return. Many self-employed people and business owners utilize their vehicles for work. Its mobile app will automatically trial balance accounting detect when you’re in a moving vehicle using your phone’s GPS. Then you can go over your trips and categorize them as personal or business, as well as designate them as billable to a customer. Billable mileage expenses will then be added to the next invoice you create for that customer automatically.

How do the pricing structures differ for each QuickBooks desktop cloud plan at Ace Cloud?

QuickBooks also offers add-ons for inventory management, payment reception, and sales tax aggregation. Later, a cloud-based solution was introduced, and both instances currently coexist. Small and medium businesses love it because of its affordable price levels and user-friendly interface. It offers a variety of solutions that can be used by anyone, from a freelancer to a small business. It comes with various options, but for most new businesses, experts recommend QuickBooks over the cloud instead of QuickBooks Online. The reason being cloud hosting comes with various features and is much more beneficial since it is completely taken care of by the 3rd Party service provider and not Intuit.

Cloud accounting software is one of the most secure ways to store your accounting data. Cloud-based accounting software uses your internet connection to connect directly to your business bank accounts and can help you easily track sales, expenses, and even inventory management. As long as you keep everything up-to-date on a regular basis, you know you’re always seeing real-time data in your accounting software. QuickBooks Desktop is more traditional accounting software that you download and install on your computer, while QuickBooks Online is cloud-based accounting software you access through the internet. For the Desktop version, you pay an annual fee starting at $549.99 per year, and the cloud-based option starts at $15 per month.

With cloud-based accounting software, you are no more bound to your office desk for accessing financial information. Computing accounting allows you to manage your books of accounts wherever you are, that is, in the office, at home, and through multiple devices like smartphones, tablets, laptops, etc. With no facility of linking your banking accounts to your traditional accounting software, you are entering all the financial data manually. Likewise, you are sending customer invoices and processing payroll manually that consumes time which you can probably invest in core business activities.

With QuickBooks hosting, you can eliminate the need for a substantial upfront investment in the IT infrastructure. Instead, you can choose a hosting provider specializing in hosting QuickBooks and pay a monthly or annual fee based on the users or resources you require. The hosting provider takes care of managing the servers, hardware maintenance, security, backups, and software updates. Its highest-tiered plan is the Advanced option, which costs $100 per month for the first three months, then $200 per month after that. Likewise, see if the accounting software offers mobility by being based in the cloud and allowing you to manage your books of accounts anytime, anywhere, and through any device. The local storage on your desktop is not a safe place to store your valuable accounting data.

That’ll be especially helpful when tax time rolls around and you need to categorize your write-offs. When you need to close the remote connection, you can sign out from the desktop shortcut, or you can click the start button and log off from there. Click on Open or restore an existing company file (you can create a new company file from here as well), then select the file and click Open. Here, we will be explaining the process of how QuickBooks Desktop works on the cloud. As it relies on the Remote Desktop Protocol (RDP), all the features and functionalities remain similar to the QuickBooks Desktop version. If you need help, support is available with answers to your questions and information on running your business.

Bank-Level Security

Learn more about the differences between these packages in our QuickBooks Pro vs. Premier review. Both Quicken and NeatBooks fall short if you want help managing your employees. Neither has the ability for employees to track time, and you also can’t pay them directly through the software, such as with QuickBooks Premier. If you’d like to use this service to pay your W-2 employees and 1099 contractors, you’ll need to pay an extra $500 per year, plus $2 per employee. Getting payments from your customers is easier thanks to automatic payment reminders.

What is the difference between QuickBooks and QuickBooks Online?

In this tutorial, we’ll configure QuickBooks Desktop and a company data file running on Paperspace, all in just a few minutes. Your QuickBooks software and data is stored (hosted) on an enterprise-level web server at a secure facility. Then you can access them over a secure internet connection from anywhere or any device rather than using your local network. There is no need to download QuickBooks Online because it is connected to the cloud, which means you can access online accounting from any device with an internet connection.

Ace Cloud: Your Perfect QuickBooks Cloud Hosting Partner

There is no need to download QuickBooks Online because it is connected to the cloud, which means you can access it from any device with an internet connection. You can download the QuickBooks Online mobile app from the Google Play Store or Apple App Store. In the cloud, you have access to your business data any where with an internet connection, on any device. All your data is in one place so you’ll always have access to the latest data even with multiple collaborators like your bookkeeper or your accountant. You’ll have total control over how much financial information other people—from your employees to your accountant to an outsourced team—will be able to see by customizing their access. For instance, if you have an employee processing your payroll, you can give that employee access to the payroll portion of the software without letting them have access to your bank accounts.

Therefore, cloud accounting services providers ensure that you continue to have access to your financial data just in case there is any mishap. In the case of traditional accounting software, the financial data is stored either in computer hard drives, external hard drives, or USB devices. In addition to protecting your data, cloud computing offers numerous perks that will help you boost your productivity and your business’ bottom line. Here are seven different benefits that prove it’s well worth making the switch to a SaaS (Service as a Software) accounting solution.

Automate time-consuming tasks

It’s also a great option if you don’t want to have separate payroll or payments software since the ability to handle everything in one place can be extremely convenient. If your business has a lot of bills and receipts to keep track of, the new Desktop mobile app lets you scan these with your phone and then parses them into your records automatically. You can also have vendors email receipts directly to QuickBooks, and these will be transformed into bills in your books. As you can see from this QuickBooks Premier review, the software is a solid pick, which is why it made our list of the top accounting software for small businesses. Both versions offer automatic syncing with your bank so you can categorize transactions.